Records Coordinator I or II

Position Title: Records Coordinator I or II

OPEN UNTIL FILLED

Department/Location: Human Resources/Bismarck, ND
Company: Basin Electric Power Cooperative

Position Purpose:

Provides records management services for Basin Electric Power Cooperative (BEPC) and its subsidiaries, analyzing Cooperative compliance with Records Management (RM) policies and procedures and legal retention requirements.

Essential Functions:

• Analyze, develop, implement, and maintain a Cooperative-wide record series system of classification, storage, and retrieval of hard copy and electronic records. Must have a high level of familiarity on information created by their assigned Business Units and understand how information can overlap with other departments.
• Ensure proprietary, privileged, and confidential information is identified, protected, and maintained to prevent disclosure to unauthorized personnel. Document retention program activities for possible use by the Cooperative and Subsidiaries, or others to show the program is auditable and conducted in the normal course of business.
• Assists in the development and maintenance of the Cooperative FilePlan/Retention Schedule.
• Performs imaging and digitizing physical records and filing of electronic records received.
• Process invoices into Altien, either by scanning and validating hard copies or entering electronic email invoices. Communicate with Accounts Payable regarding exceptions and new vendors.

Qualifications:

Records Coordinator I:

• High school diploma or equivalent (GED or HSED).

Records Coordinator II:

• Associate’s degree in business or a related field and two years of related information management experience; or
• High school diploma or equivalent (GED or HSED) and four years of related information management experience.

Other Requirements:

• Knowledge of personal computers and office technologies.
• Proficient in Microsoft Word, PowerPoint, Outlook, and Excel.
• Demonstrate excellent written and verbal communication skills.
• A valid driver’s license.
• Resume required.
• The above statements are intended to describe the general nature and level of work being performed in this job. This description is not intended to be an all-inclusive list of responsibilities, duties, and requirements for personnel in this position. The incumbent is responsible for performing all duties in a safe and efficient manner in compliance with safe work procedures and safety regulations. Prompt and regular attendance is a requirement for this position.

Typical Physical/Mental/Environmental Demands:

This position requires the ability to remain in a stationary position and to move about the office building, occasional reaching below and above shoulder level, use of a keyboard/computer and other office productivity machinery, bending, kneeling, lifting/carrying up to 10 pounds, and pushing/pulling up to 20 pounds. It also requires finger dexterity and hand coordination. This position requires the ability to communicate and must be able to clearly exchange accurate information. It also requires the ability to develop plans, procedures and goals, present information to others, and work under stress to complete projects within deadlines. Frequent travel to other Cooperative facilities is required. Equipment used includes personal computers, scanning machines, and other records management office equipment.

Applicants interested in this opening should go to https://www.basinelectric.com to apply.
Employees must apply through Inside Basin, by clicking on a position and signing into the Infor Application.
Basin Electric is an Equal Employment Opportunity Employer regarding race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and veterans status.